What Is QuickBooks?

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As a new or prospective career/trade school student, you have probably started envisioning your future in business accounting, right? Well, it’s time to get real! QuickBooks is an essential part of the industry, especially among small businesses.  

QuickBooks is a powerful tool for many types of businesses. Whether you are looking to start up a small business or expand into a bigger one, QuickBooks will help you with every aspect of running your company’s finances and payroll. If you want to learn more about QuickBooks and what careers require knowledge, please read on.  

Understanding QuickBooks  

QuickBooks is an accounting system allowing users to manage their finances and bookkeeping tasks online. The program was developed by Intuit, Inc., which Sage Group plc now owns.  

The first version of QuickBooks was released in 1997 and has been updated several times. Currently, there are six different versions, including:  

QuickBooks Online  

As the name suggests, this is an online-based version of QuickBooks, and it’s overly safe, secure, and easy to use. With this version, you can, in fact, work on your company files from anywhere, provided you have internet access.   

QuickBooks Pro  

QuickBooks Pro is also known as the desktop version of this program. The version is designed to be installed on your computer and run on your local network. You can use this version if you need to do offline work, such as payroll processing.  

QuickBooks Premier  

This is the professional edition. Thus, it offers many features which make it ideal for medium to large-sized companies, including:  

  • Payroll management  
  • Inventory tracking  
  • Sales reporting  
  • Last, customer relationship management (CRM)  


Self-Employed Edition   

If you’re a self-employed person who wants to keep track of your books, this is the perfect version for you. It includes everything found in QuickBooks Pro, plus it provides tools specifically designed for freelancers.   


If you’re a larger company operating in multiple locations, Enterprise is the right choice for you. It, indeed, offers advanced features like inventory management, sales force automation, and much more.   

QuickBooks for Mac  

 If you’re a Mac user, this is the best version. It supports both desktop and mobile platforms. 

What Careers Require Knowledge in QuickBooks?  

There are plenty of career options available when it comes to using QuickBooks. Here are just a few of them:  


Accountants prepare tax returns and other reports related to taxes, and they ensure all transactions are recorded accurately. Accountants must be familiar with various QuickBooks, as it helps them complete various accounting tasks, such as double-entry bookkeeping.  


If you’re eyeing a career as a bookkeeper, you should be well-versed with QuickBooks. A bookkeeper should know how to create invoices, receipts, and payments and how to enter data into various spreadsheets.   

Financial Analysis  

Financial analysts analyze a company’s finances and determine its profitability. They may also help prepare financial statements. To succeed at this position, you will indeed, need strong analytical skills and be adept at math.  

Business Administration  

Business administration is a broad category encompassing several different careers. For example, a business administrator handles administrative duties within a business. These can include hiring employees, managing payroll, addressing human resources issues, etc. QuickBooks knowledge comes in handy as an administrator, especially when working remotely.  

Inventory Management  

Inventory managers oversee a company’s stock levels. They also ensure there’s enough product on hand to meet demand, and they monitor whether any items are running low. To do so, they use software like QuickBooks.   

Southern Careers Institute  

At SCI, we provide our students with employer-tailored content through classroom instruction and practical application exercises. With us, you will learn from highly experienced instructors who possess years of industry experience. We invite you to visit our website to seek more information about the business accounting specialist program at SCI’s eight campuses in Texas with online learning available at the Austin campus. Then apply now to start your new future!  

This article was published on: 03/23/22 1:35 PM

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